For Students & Parents

Rather Than Just Observing, Students Develop a Set of Skills.

APPLICATION AND WORK PLACEMENT REQUESTS

The forms below are those needed to apply for the program. Take care to ensure all sections are completed as the information provided is included in the Student Profile which is given to your workplace supervisor. This profile also includes emergency contacts and doctor's contact number. Please deliver the completed forms in person or via email to the INSTEP West Contact Person at your school.

Student Application
Form

Student Application
Form

Workplace Request
Form

Workplace Request
Form

STUDENT CARE
FORM (IF NEEDED)

STUDENT CARE
FORM (IF NEEDED)

EXPECTATIONS, RIGHTS AND RESPONSIBILITIES

There are clear expectations, rights and responsibilities for students whilst in their workplace. These are covered during an Induction and in class (if timetabled) and are listed below. Students will also be required to sign a contract to show that they have read and agreed to these expectations and responsibilities.

EXPECTATIONS

Students are expected to:

  • Commit to industry-based learning.
  • Cooperate and accept duties in an obliging manner.
  • Work with the workplace supervisor to design a workplace learning program that includes experiences and activities that develop the core skills for work.
  • Be eager to learn, listen to instructions and ask questions.
  • Be respectful, polite, courteous and honest.
  • Meet standards of hygiene, decency and cleanliness.
  • Comply with specified uniform and/or standard of dress expected at the host workplace. 


RIGHTS

Students are entitled to:

  • A workplace that is safe and free of bullying, discrimination, harassment or intimidation.
  • 
A meal break at a time to be negotiated with the workplace supervisor. 


RESPONSIBILITIES

Students are responsible for:

  • Contacting the workplace supervisor and, if requested, attending an interview before starting the work placement.
  • Contacting the workplace supervisor and Workplace Learning Coordinator or INSTEP West if unable to attend the workplace on any given occasion.
  • 
Taking the Workplace Learning Logbook to the workplace and completing the written components each day of work placement.
  • Following workplace rules and protocols, including use of mobile telephones and personal digital devices, use of company computers for personal use, or to access non-work related web sites.
  • Maintaining their own safety and carrying out work duties in a safe manner. 
Observing specific company safety policies and procedures and standards in the workplace, including reporting any workplace injuries/incidents and hazards/ dangers.
  • 
Ensuring information regarding the business, and all people with whom students may have dealings, are kept confidential (students may be asked to sign a confidentiality agreement).
  • Maintaining high standards of conduct, and as a minimum, abiding by all federal, state and local government laws. 


Parents should be aware that their son/daughter is covered through their school's insurance for personal injury, property damage and public liability for the duration of each work placement

PROGRAM REQUIREMENTS

To successfully complete the endorsed program (ADWPL) a student must:

  1. Work in one or more real workplace/s to develop a set of transferable workplace skills.
  2. Complete all personal and work placement details and record the number of hours completed and the tasks undertaken in theWorkplace Learning (ADWPL) Logbook and Skills Journal.
  3. Receive at least a "Satisfactory" rating from your workplace supervisor in his/her evaluation.
  4. Provide evidence of their knowledge and understanding of the workplace skills by completing the Skills Journal after each 55 hours completed in the workplace.
  5. Attend an induction which covers Expectations, Rights and Responsibilities including:
    • Workplace Health and Safety (WHS)
    • Professionalism and confidentiality in the workplace
    • Personal grooming and hygiene
    • Dress standards/requirements
    • Protective behaviours (dealing with harassment, bullying)
    • Workplace protocols (use of the internet, mobile phones, drugs/alcohol testing).
  6. Complete the WorkSafe Safety Passport (on-line).
  7. Complete a White Card (for working on construction sites only).

WACE UNIT EQUIVALENCE

Unit equivalence is allocated on the basis of 1 unit equivalent for each 55 hours completed in the workplace, to a maximum of 4 units. That is:

  • Less than 55 hours = 0 unit equivalents
  • 55 -109 hours  = 1 unit equivalent
  • 110 – 164 hours = 2 unit equivalents
  • 165 – 219 hours  = 3 unit equivalents
  • 220+ hours = 4 unit equivalents

The total number of hours completed in the workplace is reported on the student's Western Australian Statement of Student Achievement (WASSA).

SELECTION INTERVIEW

To enrol in INSTEP you must attend a selection interview which will be conducted by the INSTEP Regional Office. Your School Coordinator will advise you of the venue, date and time of your interview. Selection interviews are conducted during Term 4 of the school year in preparation for the following year. A second, less formal interview is held mid-year for reviewing your first placement and discussing choices for your second semester placement. These times will vary if you are doing a block placement.

Following the interview, the applicants will be advised whether or not they have been accepted into the program. They will receive a letter confirming the outcome.

Applicants will not be accepted if the interviewer believes they are unprepared to take on a work placement. This may be the results of a poorly organised portfolio, incomplete paperwork and/or a poor understanding and lack of enthusiasm and commitment to the INSTEP program. The interviewer will discuss your application with your School INSTEP Coordinator and decide whether you should re-apply after addressing these issues.

INTERVIEW PREPARATION

An applicant's selection into the INSTEP program can be greatly enhanced by sound preparation before the interview. This is to be treated as applying for a job. Make sure what you wear is smart and professional. When you are invited into the interview room, introduce yourself, smile and shake hands with the interviewer/s. This is good practice for when you meet your real workplace supervisor. During the interview you will be asked a series of questions relating to:

  • The INSTEP program, how it works and your reasons for applying.
  • Your strengths and weaknesses.
  • Your understanding of the workplace and the type of tasks you may do.
  • Strategies for maintaining your study program (i.e. keeping up with school work).
  • 'What if ' questions. A work situation will be described to you and you will be asked how you would handle that situation.
  • What you hope to gain by being involved in the program.
  • The benefits you would bring to the workplace from an employer's point of view (i.e. why would an employer want you in his/her workplace).

PLACEMENTS AVAILABLE

Following is a list of work placements that are generally available:

  • Agriculture/Horticulture (includes landscaping/greenkeeping, garden centres)
  • Animal Care (includes animal refuge, vet clinics, equine)
  • Beauty Therapy
  • Working with Children (includes childcare, teacher assistant and special needs)
  • Design (includes graphic, multimedia, interior design, publishing, photography, fashion, printing)
  • Electronics (includes sound & lighting)
  • Food (includes butcher, pastry cooks)
  • Hospitality (includes cafes, restaurants)
  • Hairdressing
  • Information Technology
  • Library Assistant
  • Marine (includes aquaculture, boat building/servicing)
  • Medical (includes nursing, aged care, dental/doctors' surgeries)
  • Metals and Engineering (includes welding, fabrication)
  • Office and Administration
  • Police
  • Retail
  • Sport & Recreation (includes schools, recreation centers, gymnasiums, swimming pools)
  • Trades (includes auto electrical, mechanical, panel beating, spray painting, electrical, building, plumbing, refrigeration and air conditioning, cabinet making, furniture making, roofing, tiling).

Please note that whilst we endeavour to match a student's first work placement preferences, the following industries can be difficult to secure work placements with:

  • Defence Forces (Army/Navy/Airforce)
  • Security/Customs
  • Television and Radio
  • Theatre and Stage Production (mainly evening and weekend work)

Should students still wish to pursue placements in these industry areas, they are encouraged to use personal/family contacts.

EMPLOYMENT PORTFOLIO

An employment portfolio should be brought to the selection interview. It should be a display folder and include:

  • a letter of application to join INSTEP
  • resume
  • a copy of latest school reports
  • certificates of achievement
  • references
  • examples of excellent school work (including photographs)

Time and care should be taken with the presentation, correctness, order and neatness of the portfolio. Seek advice from School INSTEP Coordinators if necessary. This portfolio is a very valuable resource as it can be added to or modified to be used when applying for future employment.

PORTRAIT PHOTOGRAPH

This photograph is part of the Student Profile which is sent to Workplace Supervisors before students start their placement. This will be taken by your school or else School INSTEP Coordinators will organise this at the time of interview.

PLACEMENT

When a work placement has been secured, a letter is sent out to the student and their Workplace Supervisor. When this letter is received the student is expected to contact their Workplace Supervisor and offer to attend an interview placement. If an interview is not required, it is important for the student to confirm start and finish times, dress code and transport arrangements. Using public transport to the workplace should be carefully planned beforehand.

Program Coordinators

INSTEP West REGIONAL COORDINATORS:

  • Interview and select student trainees in consultation with the school coordinators.
  • Match student profiles to work placements.
  • Provide documentation to supervisors outlining the program and their duty of care responsibilities.
  • Monitor work placements.
  • Visit and support students in the workplace.
  • Support parents and workplace supervisors where necessary.
  • Organise the Induction Day.
  • Market and develop the program.

SCHOOL INSTEP WEST COORDINATORS:

Each school has a School INSTEP Coordinator who is the link between the Regional Office and the student. The School INSTEP Coordinator provides advice and monitors each student's progress.

  • Conduct information sessions.
  • Provide ongoing support and guidance to students.
  • Help students prepare for the interview.
  • Monitor the Logbook and Skills Journal.
  • May visit students in the workplace if feasible.